Fall 2010 Examination Schedule

Preparation for 2010 Fall Final Examinations

Fall, 2010
December 12, 2010

General

  • The integrity of the examination process depends upon everyone respecting the established rules and accepting their responsibility in a consistent manner.
  • Students and instructors must be available for examinations up to the last day of the examination period.
  • Students must not plan activities or make travel arrangements to leave CUD prior to the scheduled end of any examination period.
  • Examinations are never moved to an earlier date. Fairness warrants that all students take exams during the specified exam period.
  • The University will make every effort to ensure that examination rooms are supportive environments that are quiet and free from unnecessary and unreasonable disruption, and are suitable in terms of temperature, workspaces, cleanliness, and configuration.
  • No student should be required to take more than two examinations during any one day of the final examination period. Students who have more than two examinations scheduled during a particular day during the final examination period may bring their final examination schedule to the Office of the Registrar for assistance in arranging for an alternate time for one of the three examinations.
  • Final exams are of two hour duration.
  • Students normally may not leave the examination room during the first half hour (30 minutes) of the examination period. Students may be permitted to enter the examination room during the first half hour. After the first 30 minutes, no student is permitted to enter the examination room.

Special Arrangements

Special arrangements to take exams in a separate room and/or with extra time may be made only in the case of previously documented disability or serious medical problems, upon recommendation of the VP (Academic) and Health Services. Requests must be made in writing with supporting documentation to the Dean of the School one week prior to the start of the Final Examination period.

Successful Entry into an Examination Room

  • To gain entry to the room, the student must have a valid, current CUD ID card and the student's name must be on the class list with no grade assigned. If an individual's name does not appear on the class list, the individual is not permitted to enter the final examination room. If an individual has a grade of FNA, the individual will be barred from writing the final examination.
  • The student may bring material into the room requested by the instructor for the final examination. No mobile phones, books, or other communication devices are permitted in the examination room. If a student attempts to use unauthorized material and/or attempts to cheat or plagiarize, the student will be barred from entry or expelled from the examination room and will automatically receive a grade of zero for the examination and be subject to appropriate disciplinary measures.

Missed Final Examinations

Students must report an absence prior to the start of the final examination.

A failing grade will be assigned if a student fails to appear for the final examination.

If a final examination is missed for any of the following reasons, a failing grade will be assigned:

  • Employment reasons.
  • Travel, vacation, or social plans.
  • Airline flights and schedules.
  • Conflicts with a final examination at another school or university
  • Two examinations which are scheduled within a short time period
  • Medical problems which do not seriously interfere with exam preparation or the student's ability to take the exam on the scheduled exam day.

Students may not drop a course after the deadline to drop a course. Students may not suspend studies or withdraw from the University after the deadline to suspend or withdraw. Retroactive drops, suspensions or withdrawals are not permissible.

Once the final examination time has been completed, students are not permitted to request another examination or to report extenuating circumstances. Such requests will be denied.

Release of Final Grades

  • Grades are not considered final until approved by the VP (Academic).
  • Final grades are reported to each student in writing from the Registrar's Office.
  • To protect the privacy of our students, grades accumulated during the semester, and final overall grades must not be posted publicly. Class lists together with the grades assigned to the students must not be visible to students.

Appealing a Grade

A student may appeal a grade on an assignment, essay, project or examination by completing an Application for Adjustment of a Grade and paying AED300 for each appealed grade to Enrolment Services.

The appeal must be submitted within thirty (30) days of the release of the grade of the assignment or examination. The student must first present the application form and course material to the instructor. The student and the instructor must discuss the appeal and the instructor must make a recommendation. The student must take the instructor's recommendation to the Dean for approval or, if the grade is still in dispute, for further appeal. If a grade is appealed to the Dean, the Dean must arrange for the assignment or examination to be marked by another qualified instructor, after ensuring that original instructor comments and marks have been removed. The second grade will be the final grade awarded for the assignment or examination. It may be higher than the original grade or it may be lower. If the new grade is higher, the fee is fully refunded to the student. (September 21, 2010, CUD Board)

Application for Adjustment of a Grade

Download here

Grade of FNA

Absences of 30 % or more of classes will automatically result in a grade of FNA (Failure for Non Attendance). No justification shall be heard and no excuse of any sort (health related or otherwise) shall be accepted. An FNA grade bars the student from further attending classes, submitting work, or writing final examinations.

Grade of Incomplete

  • Students may apply for a grade of 'Incomplete' when his or her course work is at a passing level but who for documented, verifiable reasons beyond his or her control are unable to finish course work including the final examination.
  • An application for an 'Incomplete' grade must be made prior to the start of the examination. The form is available from the Office of the Registrar. The cost of the application is AED 200.
  • Final examinations cannot be deferred.
  • A grade of 'Incomplete' is not a permanent grade. It is a temporary acknowledgment of a legitimate reason for granting a one-time, limited extension to the time normally allowed to complete all course requirements.
  • Students must complete the course requirements within 12 calendar months after the scheduled end of the course. The instructor will assign the required work that may qualify the student for a passing grade.
  • If the work is not completed within 12 calendar months, the 'I' grade is changed to an 'F' grade. The student must repeat the course in order to achieve a passing grade.
  • The number of 'Incomplete' courses allowed per semester is established by the School. Please contact the VP (Academic) for further information.
  • Students may not register for a course when a prerequisite course has a grade of 'Incomplete.'

Instructor responsibilities

  • The instructor must adhere to the final examination schedule. An instructor may not unilaterally schedule classes or additional sessions with students after the last day of classes. The instructor may not unilaterally change the time of the final examination. The VP (Academic) and the Dean of the School must approve additional hours and a change in the final examination schedule. The VP (Academic) will inform the Office of the Registrar of changes and exceptions.
  • All instructors are requested to terminate their examinations promptly so that rooms and buildings may be cleared for the examination periods which follow.
  • Instructors must notify students as soon as possible and no later than two weeks prior to the end of classes, of the specific items, other than normal writing instruments (such as pens, pencils, rulers and erasers), that students may use in the examination room.
  • The instructor may set a deadline for the submission of written projects and reports during the final exam week.
  • Instructors must continue regular office hours during the final examination period and ensure that they are accessible to their students as they do in the other weeks of the semester. Instructors must ensure that students may contact them during the final examination period to discuss course requirements, attendance at an examination, and the final grade. Instructors will not receive outside phone calls or email during an examination period.
  • The instructor must submit the final grades for approval by the Dean and the VP (Academic) within 5 days of the final examination.
  • To protect the privacy of students and in recognition of the authority of the University and the Ministry, instructors are not permitted to post or list grades publicly. Final grades are reported individually to students in writing from the Registrar's Office once the approval process is complete.
  • Students may review their final examinations and papers, by arrangement with the instructor, after final grades have been approved. Students may not have a copy of the final examination or their responses to the final examination.

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